RIGHT TO INFORMATION ACT

Objectives and Functions

The Company was formed with the object of providing loans to Kerala State Road Transport Corporation other Government / Quasi Government organisations/individuals for purchase of new vehicles.  But now, the company has diversified its business activities by granting housing loans, personal loans etc.,

The delegation of Powers and duties of Officers

As per Agenda Item No. 1642 in the 85th Meeting held on 23.05.2006 the following powers and duties are entrusted to the respective officers.  

1. Sri.Sreekumaran Nair C.S, Chief Manager

• In charge of Establishment Section, Vehicle loan Section, SRTO Section Thapal Section and Record Room.
• Sanctioning of all Vehicle loans, Two Wheeler/Three Wheeler and Four wheeler (other than Organisational loans) and signing of Agreements.
• Power to sign Letters to the RTO concerned and Form No.20 i.e., hypothecation forms for registering vehicles.
• Power to sign Form No.35 for termination of hypothecation of vehicles to be issued to the Registering Authority.
• Power to pursue action in the case of all SRTO Loan Files upto the sanctioning of loans.
• Power to control and supervise drivers, peons and messengers.  He shall also be in charge of all Office Vehicles.
• Photocopier Machine, Fax Machine and EPABX System shall be under the Establishment Section and he shall remain in charge of these also.
• Approval of the Legal documents of the House Loan File after initial verification from the Section.
• Photocopy attestation of Housing Loan Documents.
• Power to sanction all Establishment payments such as Electricity Bills, Water Bills, Rent, Telephone Bills, Legal Charges, advertisement charges, other miscellaneous payments etc.
• Power to sanction all kinds of leave to the employees in Subordinate Service.
• Power to sanction annual increment to all subordinate staff.
• To attest entries in Service Book, LIC Book, PF Pass Book etc.
• Implement Pay Fixation to the Subordinates based on the orders of the Managing Director.
• Power to countersign TA Bills of all subordinate staffs.
• In charge of arrangements relating to conduct of Meeting of the Board of Directors.
• To authenticate fair copies of communications addressed to Branches and in Head Office for Circulation on behalf of Managing Director, in case where draft have been approved or order have been passed by Managing Director.
• Overall supervision of the subordinates in the Sections under her charge.
• Power to represent the Company and initiate/conduct Legal proceedings/cases against the loan defaulters, for realising the outstanding dues of the loan amount from the said defaulters, for and on behalf of the Company.
• Responsible for timely implementation of the orders of Managing Director in the Sections under his charge.
• Power to issue TDS Certificate for transactions in the Sections under his charge.
• Provide Leadership to motivate performance and maintain good industrial relation.
• Integrate with Management services in planning and preparation of Corporate Plan.
• Integrate with other functions of the Company.

2. Smt.Nirmala Devi.P, Chief Manager

• In charge of Cash Section, Personal Housing Loan, Marketing Section, DMA’s, Construction Loan Section, Personal Loan section, KSRTC Loan Section, Trans Towers Section and Bond Section.
• Responsible for effecting fund transfer after evaluating the fund position in consultation with FA and CAO.
• Power to pursue action in the case of Personal Housing Loan and Construction Loan files, fixing of eligible loan amount and recommending it to Managing Director for sanction.
•  Power to sanction Personal Loans upto Rs.2,00,000/- and signing the Personal Loan Agreements.
• Power to sanction payments upto Rs.3 Lakh (in connection with loans) and to sign cheques upto Rs.3 Lakh for all payments including Office Expense Payments.  For Office Expense payments approval of the Managing Director shall be obtained.
• Verification of the Financial Statements, fixing of the Housing Loan amount and signing of loan agreement.
• Release of original documents of Personal Housing Loan and Construction Housing Loan to the customers after obtaining prior permission from the Managing Director.
• Power to issue Certificates regarding repayment towards housing loans for claiming Income Tax Exemption.
• Power to sign Motor Vehicles Insurance Cover Note.
• Power to sign SBI Life Insurance Cover Note.
• Power to sign Interest Warrants, Revalidation of Interest Warrants etc.
• Power to sign receipts of all nature including permanent Fixed Deposit Receipts.
• Power to incur contingent expenditure upto Rs.5000/- with the permission of the Managing Director.
• Power to sign letters addressed to Banks/Customers of routine nature relating to Banking transactions and remittance of Cash/Cheques.
• Responsible for over-all control and functioning of the marketing staff and marketing section including DMA’s.
• Power to sign in the account opening forms of the Customers on behalf of the Company.
• Preparation of Board Notes except those relating to Accounts after obtaining Notes from the concerned Sections.
• Custodian of Board Agenda, Board Minutes and related documents.
• Overall supervision of the subordinates in the Sections under her charge.
• Responsible for timely implementation of the orders of Managing Director in the Sections under her charge.
• Power to issue TDS Certificate for transactions in the Sections under her charge.
• Integrate with Management services in planning and preparation of Corporate Plan.
• Provide Leadership to motivate performance and maintain good industrial relation.
• Integrate with other functions of the Company.

Statement of categories of documents held in the Office

1. All Agreements executed by the Company

2. All documents under the control of the Company against loans    sanctioned

Details of PIO/APIOs/Appellate Authority

Public Information Officer :

                       Sri. C.S. Sreekumaran Nair
                       Chief Manager (Admin)
                       Level 8th (6th floor)
                       Trans Towers
                       Vazhuthacaud
                       Thiruvananthapuram -14
                       Tele: 0471-2326883
                       Fax: 91-471-2326884

Asst. Public Information Officer :

                       Smt. P. Nirmala Devi
                       Chief Manager (Fin)
                       8th (6th floor) Trans TowersVazhuthacaud
                       Thiruvananthapuram -14
                       Tele: 0471-2326883
                       Fax: 91-471-2326884

Appellate Authority :

                      Dr.Jacob Thomas IPS
                       Managing Director
                       Level 8th (6th floor)
                       Trans Towers
                       Vazhuthacaud
                       Thiruvananthapuram -14
                       Tele: 0471-2326883
                       Fax: 91-471-2326884